Video:
Guide:
To access the Trip Estimator, navigate to the Trips tab.
Locate the trip and click on the trip number.
The Trip Estimator button is at the bottom of the Trip Request Form.
Your district sets the cost per mile and the fuel cost.
A requester, location approver, or funding approver can edit several fields, such as the venue cost per student.
Fill in driver hours and the driver rate. Your district defines driver rates, which you select from the drop-down menu.
Depending on how your district invoices, the driver costs may not be invoiced through travel tracker trips, but the estimator can provide a reasonable estimate of all costs for a trip so that approvers can make an informed decision about whether to approve this trip.
You can also indicate if a substitute(s) is needed.
Depending on how your district invoices, the driver costs may not be invoiced through travel tracker trips, but the estimator can provide a reasonable estimate of all costs for a trip so that approvers can make an informed decision about whether to approve this trip.
You can also indicate if the student's are covering any cost of the trip.
Save this estimate so that users can see any changes to the venue cost per student or the number of substitutes needed.
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