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How to Assign Two Vehicle Types: With a Lift and Without
When you log in to TravelTracker-Trips, the system
automatically directs you to your dashboard. Your dashboard shows any trips needing assignments, upcoming
scheduled assignments, and the vehicle schedule for today. Most day-to-day
tasks can be completed through your Dashboard.
There are several ways to access trips in need of
assignments. You may receive an email from TravelTracker-Trips informing
you that a trip is ready for assignments. You can follow the hyperlink to
access the trip in TravelTracker-Trips.
This is a sample email. What you receive may look
slightly different.
From your Dashboard, you can also click on the “Ready to
Assign” panel to see any trips needing vehicle assignments. The number in the red circle indicates how many trips
are ready for assignments.
Once in the “Ready to Assign” panel, click on the trip number to assign vehicles.
This takes you to the “Reserve Vehicles” page, where you can
assign vehicles and drivers. If you are not on the Reserve Vehicles page, click
the bus icon on the right-hand side of the screen to access it. The Location Used to Reserve Vehicles is set to your
location. (Transportation administrators can select and change this location
if needed). Click “Find
Available Vehicles.”
The available vehicles list will automatically filter by the
requested vehicle type. You can clear this filter by clicking the “X” in the
Vehicle Type filter menu.
If you need one vehicle with a lift and one without, you can
assign them in either order. In this case, we will assign the lift vehicle first
since our list is already filtered for vehicles with lifts.
Check the box to the left of the vehicle with a lift you’d
like to assign.
Before
reserving the lift vehicle and driver, uncheck the “w/Wheelchair Lift” box.
Your list should now show vehicles without wheelchair lifts. Check the box next
to the vehicle you’d like to assign.
Click “Reserve
2 Vehicles & Driver(s)” or “Reserve 2 Vehicles”
Reserve 2 Vehicles & Driver(s) will assign the
selected vehicles and their assigned drivers.
Reserve 2 Vehicles will only assign
the vehicles. The drivers will need to be assigned separately.
Once you reserve a vehicle and driver, they will
show in the “Assignments” section of the Trip Request.