When you log in to EZActivityTrips, the system
automatically directs you to your dashboard. Your dashboard shows any trips needing assignments, upcoming
scheduled assignments, and the vehicle schedule for today. Most day-to-day
tasks can be completed through your Dashboard.
Emails
There are several ways to access trips in need of
assignments. You may receive an email from EZActivityTrips informing
you that a trip is ready for assignments. You can follow the hyperlink to
access the trip in EZActivityTrips.
This
is a sample email. What you receive may look slightly different.
Ready to Assign Trips
From your Dashboard, you can also click on the Ready to
Assign panel to see any trips needing vehicle assignments. The number in the red circle indicates how many
trips are ready for assignments.
Once in the Ready to Assign panel, click on the trip
number to assign vehicles.
This takes you to the “Reserve Vehicles” page, where you can assign vehicles and drivers. If you are not on the Reserve Vehicles page, click the bus icon on the right-hand side of the screen to access it. The Location Used to Reserve Vehicles is set to your location. (Transportation administrators can select and change this location if needed).
Click Find Available Vehicles.
The available vehicles list will automatically filter by the
requested vehicle type. You can clear this filter by clicking the “X” in the
Vehicle Type filter menu.
You can also see how vehicles are already reserved
for this trip. To select a vehicle, click the checkbox to the left of the
vehicle information.
Then, click the Reserve Vehicle or Reserve Vehicle and
Driver(s) button on the bottom right.
Reserve Vehicle will only reserve the vehicle.
Reserve
Vehicle and Driver(s) will reserve both the vehicle and the driver simultaneously.
Once
you reserve a vehicle and driver, they will show in the “Assignments” section
of the Trip Request.
Change Vehicle
If you need to change the vehicle, click the Change Vehicle button. Follow the same steps as scheduling a vehicle.
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